H.O.G. Officer Positions

Director

Has the following responsibilities:

  • Works with the sponsoring dealer to uphold the “Annual Charter for H.O.G. Chapters” and H.O.G. operating policies
  • Assumes overall responsibility for the administration of the H.O.G. Chapter and implementation of Harley Owners Group policies
  • Signs annual H.O.G. Chapter Charter Application and ensures it is received in H.O.G. office by January 31
  • If chapter is incorporated, ensures chapter complies with all corporate state annual filing requirements
  • Promotes H.O.G. and the H.O.G. chapter to potential members
  • Conducts chapter meetings
  • Coordinates chapter officer responsibilities
  • Ensures that risk management requirements set forth by the Chapter Insurance program, including procurement of necessary release forms, are met for all chapter activities
  • Verifies that chapter T-shirt guidelines are followed
  • Ensures that all trademark requirements are met
  • Ensures that chapter merchandise orders are supplied to the sponsoring dealer
  • Ensures Chapter Officer News® is available to all fellow officers
  • Routes H.O.G. correspondence to fellow officers and to membership, as requested

Assistant Director

Has the following responsibilities:

  • Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
  • Assists the director as requested
  • Promotes H.O.G. and the H.O.G. chapter to potential members Informs chapter members of H.O.G. programs and benefits. The following officers should assist in this function:
    • LOH® Officer – Ladies of Harley program and LOH Motorcycling Memories contest,
    • Safety Officer – Motorcycle safety programs and Safe Rider Skills program,
    • Photographer – Staff Photographer pin
  • Conducts new member orientation
  • Acts as the liaison between the chapter and the State Rally Committee

Secretary

Has the following responsibilities:

  • Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
  • Oversees the administrative needs of the chapter
  • Keeps minutes of all chapter meetings, including “Annual Chapter Business Meeting”
  • Ensures that all insurance requirements are met
  • Oversees membership officer position to:
    • Ensure that chapter members have current national H.O.G. memberships
    • Enroll new chapter members
    • Administers annual chapter member renewal process
    • Ensure that the most current officer and chapter address information is on file with H.O.G.
    • Maintain annual Chapter Membership Enrollment Form and Release on file for each member
  • Submits the following forms/reports to H.O.G.:
    • H.O.G. Chapter Charter Application (once a year, by Jan. 31)
    • Other reports and forms as requested
  • Obtains, files and maintains records of all insurance forms, including release and injury report forms
  • Administers the annual chapter business meeting
  • If chapter is incorporated, submits corporate state annual report to proper state office (or chapter attorney)

Treasurer

Has the following responsibilities:

  • Assists the sponsoring dealer and chapter director in upholding the “Annual Charter for H.O.G. Chapters”
  • Collects chapter dues (no more than $24 per member per year)
  • Manages all chapter funds
  • Oversees the preparation of chapter federal, state and local tax returns
  • Reports financial transactions to members monthly
  • Submits the annual financial statement to H.O.G. (by Jan. 31)
  • Ensures that any charitable contributions are managed according to H.O.G. guidelines
  • Maintains a running comparison of current year chapter finances with prior year chapter finances for presentation at Annual Meeting

Head Road Captain

Has the following responsibilities:

  • The Road Captain(s) shall be responsible for assisting in the planning of routes for chapter rides and keeping the Chapter informed of all H.O.G. programs.

Activities Officer

Has the following responsibilities:

  • The Activities Officer shall be responsible for the administration of chapter events.

Membership Officer

Has the following responsibilities:

  • The Membership Officer shall be responsible for ensuring that all chapter members are current H.O.G. members, having on file a signed copy of the Annual Chapter Membership Enrollment Form & Release of each member as signed on an annual basis; maintains chapter membership report, providing quarterly updates to the H.O.G. office or maintaining on the Chapter Business site of members.hog.com.

Safety Officer

Has the following responsibilities:

  • The Safety Officer shall be responsible for providing chapter members with information relating to the availability of rider training.

Editor

Has the following responsibilities:

  • The Editor shall be responsible for assembling and organizing written, oral (broadcast) and electronic material for chapter publications, e.g., newsletters, press releases. All chapter publications, whether written, oral (broadcast) or electronic, shall be subject to approval by the sponsoring dealer prior to publication.

Webmaster

Has the following responsibilities:

  • The Webmaster shall be responsible for assembling and organizing material for the Chapter Website and seeking approval from the sponsoring dealer prior to publication.